MIJARC Europe is a non-governmental organisation established for the rural youth and by the rural youth. We promote and advocate for sustainable agricultural and value chains, environmental protection, development of rural areas in Europe, European active citizenship and youth policies, gender equality, interculturality, human rights and diversity inclusion. In line with our values, we strive to implement and raise awareness about these issues by facilitating inter-cultural, non-formal learning opportunities and by engaging in advocacy and partnership processes.
We are seeking to hire a resourceful person, with strong administrative and financial skills, as well as, a good understanding of the legal environment for ASBL and AISBL in Belgium, in order to fulfil the role of an Administrative and Financial Officer. This position has a central role in the effective running of the Secretariat and the office of MIJARC Europe. To be successful in this role, interest in youth NGOs, proactivity, autonomy and rigor are an asset.
1. Job duration and conditions
Role: Part-time Administrative and Financial Officer
Reports to: The Board of MIJARC Europe
Duration: Permanent Contract (CDI)
Location: Remote, to become on site or hybrid in the coming months.
Working time: 70% (26.6 hours per week). Flexible working schedule can be arranged (Some meetings might occur in the early evening and exceptionally on weekends).
Renumeration: 2.104 € gross per month.
2. Responsibilities
FINANCIAL MANAGEMENT
Perform bookkeeping and accounting (monitor and maintain all financial records for internal and external accounting, according to MIJARC Europe’s rules and Belgian legislation);
Assist with payments (process all invoices, reimbursement forms, etc.);
Other administrative tasks as necessities arise (post; delivery of annual documentation to Moniteur Belge; Maribel social fund; etc.).
ADMINISTRATIVE and PROJECT MANAGEMENT
Support the effective functioning of the MIJARC Europe’s office and supervise office supplies and contracts;
Support the European Secretary and the Executive Board with the legal management of the organisation;
Assist the Executive Board and staff members with administrative tasks: minute-taking, reservation of services, travel arrangements, payments and filing of organisational documentation and folders;
Assist the European Secretary with the management of the “Rebooting the Food System project” (7.6 h/week). The project is co-financed by the European Commission.
HR MANAGEMENT
Manage payrolls, lunch vouchers, taxes and ensure timely compliance with legal requirements connected to our Commission Paritaire and the Belgian legislation.
OTHER RESPONSABILITIES
Undertake any other related responsibilities commensurate with the evolving objectives of the role and the evolution of the organization, as may be reasonably requested by the Executive Board.
3. Profile
Essential
A relevant Bachelor’s or Master’s degree in Accounting, HR Management, Law, Economics or similar;
Good command of English language; knowledge of French and/or Dutch;
Knowledgeable about the administrative and legal requirements for NGO/INGO in Belgium (Commission Paritaire, Moniteur Belge, Transparency Register, etc);
Experience with HR and financial management (processing contracts, payrolls, leaves, benefits, insurances, taxes and maintaining book-keeping records in hard and digital copies);
Experience with organizational and project-related audits and expertise in Belgian NGO Law and/or Labour Law;
Very good knowledge of Office tools (Word, Excel, etc.);
Creative, proactive and autonomous;
Comfortable working in multicultural teams.
All applicants must have the right to live and work in Belgium.
Highly valued
Previous experience with volunteers from different nationalities;
Experience of volunteering or working in an NGO;
4. Application procedure
Please send your CV (max. 2 pages) and motivation letter (max. 1 page) in a PDF file to office@mijarc.eu with the subject line “Application Administrative and Financial Officer [Name].” We will review applications on a rolling basis, and the last date for applications is 20 April. Selected candidates will be invited for an interview. The preferred start date is the beginning of May (flexible).
